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How To Communicate With Impact
Let me help you communicate better.
Many people think that fantastic communicators have unnatural gifts, an innate mastery of a dark art that is so hard to master that it must be with them from birth. You know who I mean, those who command a room or craft stunning prose that transports us to another place.
In contrast, those with technical backgrounds are often told from a young age that they are no good at communication: they would be better off if they stuck to the sciences.
But, what if that were not entirely true?
It may surprise you that your analytical skills can be an advantage when preparing powerful business communication. Here are three ideas to help you make the most of your analytical brain when communicating:
Let me explain more about each of these three here.
Think long and hard about your purpose and your audience before doing anything else
Before you put pen to paper, invest more than you normally do in understanding your audience. Think about who they are – think through who will make a decision, who will influence that decision and who else you need to consider. Also think about what keeps them up at night about your topic. How much do they know already and how much do they care about it? If you don’t know, find out.
The next step is to think equally deeply about your purpose and phrase it by finishing this sentence: As a result of this specific piece of communication, I want my audience to know think or do …. What?
As a CEO of a mid-sized manufacturing company (who originally trained as an engineer) said this week: “I spent more time thinking about where my audience was at than I have ever done before to make sure my presentation started at the right place for them, rather than just for me.
“In the actual meeting itself, we then spent about one hour out of three confirming we agreed on the starting point for the discussion. This meant that the rest of the time together was hugely productive and we were able to walk everyone through our presentation really easily and got the decisions that we needed to move forward.”
Use your critical thinking skills to clarify your proposition
Working bottom up to test that your proposition is valid is critical if you want to be confident that your proposition stacks up. Here are five steps to help you do that:
Structure your story using a pattern
It may shock you to learn that there are a small number of commonly used patterns for effective business communication.
In spending a combined five plus decades between us (this too is shocking, we know!) helping consultants and other professionals clarify their thinking so they can communicate clearly, we have distilled what we think are the top seven patterns for day-to-day business communication. Here they are:
You may be pleased to know that although there is plenty of room for artistry in using these patterns, it is not essential. Synthesis plus logic will lead to great clarity and great impact on their own.
Click here to download a chapter of our book describing the Action Jackson storyline pattern.
Keywords: critical thinking, leadership communication, pyramid principle, the so what strategy
Davina has helped smart people all over the world clarify and communicate complex ideas for 20+ years.
She began this work when she joined McKinsey & Company as a communication specialist in Hong Kong where she helped others use the Minto Pyramid PrincipleⓇ.
She continued helping others when living in New York, Tokyo and now back in Australia where she was approved by Barbara Minto herself to teach Pyramid.
Her clients include experts across many disciplines across Australia, Asia Pacific, New Zealand, the UK and the US. She currently coaches a number of C-suite executives as well as many mid-level folk and the occasional graduate.
Get her 4 Tips for Communicating Complex Ideas here.