Has this happened to you?
You have an important presentation to make to a senior leadership group and a big chunk of the time is spent talking about ‘background’.
The leaders ask every question under the sun about the history of the program, what you have done in the past and you find yourself repeating your last five presentations. You use precious face time with them looking backwards rather than looking forwards.
This was a hot topic in today’s coaching session with the Senior People Leader at an Australian retailer.
The problem – ‘Mary’ was going into way too much detail in the introduction.
Mary would brace herself for these discussions as they felt a bit like an interrogation and to head off the questions, she included lots of background up front.
She referred to the history of the People Strategy and went into quite some detail about it.
However, in doing this she was also leaving the door open for questions as the first part of her paper wasn’t a complete summary, or perhaps described past events using new words which piqued the Board’s curiosity.
Her strategy was backfiring.
To avoid this, we suggest taking the following three steps
- Tightening your introduction to lead your audience directly where you want them to go (to the So What).
- Including information in the introduction that introduces your topic as it stands right now, avoiding significant backstory
- Linking out to past papers so any decision makers who are new to the group can catch up on any history they were not there to experience.
I hope that helps and look forward to checking in with you again next week.
PRESENTED BY DAVINA STANLEY
Davina has helped smart people all over the world clarify and communicate complex ideas for 20+ years.
She began this work when she joined McKinsey & Company as a communication specialist in Hong Kong where she helped others use the Minto Pyramid PrincipleⓇ. She continued helping others when living in New York, Tokyo and now back in Australia.
Her clients include experts across many disciplines across Australia, Asia Pacific, New Zealand, the UK and the US. She currently coaches a number of C-suite executives as well as many mid-level folk.
Get her 4 Tips for Communicating Complex Ideas here.