Do you spend too much time in meetings … so much, that you find it hard to get anything done?

It seems to be a common problem.

In catching up with my reading this week I came across a McKinsey article with some great ideas for minimising meetings that I thought might interest you.

Two things stood out to me as being most useful: the Netflix case study and two new frameworks.

Netflix radically changed their information sharing meetings which was received particularly well by employees.

There are lots of useful tips, but the changes Netflix made in relation to information sharing meetings stood out to me as being very useful and possibly helpful to you.

It turns out that 85% of Netflix employees appreciated the changes which cut the number of meetings by 65%.

Two key shifts included:

  1. Converting most one-way, information sharing meetings into memos, emails, vlogs, etc so that people can access the material in their own time rather than be forced into hearing the information live.
  2. Insisting that all two-way information sharing sessions should become Q&A only. This meant that participants would be forced to read the pre-work and then arrive with questions rather than having everybody receive and question simultaneously.

The new frameworks re: meeting types and a decision making model were also interesting

The article discusses a couple of frameworks that I also thought were interesting.

One framework offers an appealing new take on RACI, which they call DARE (Decide, Advise, Recommend, Execute).

The other provides a framework for classifying different meeting types and provides suggestions for how to manage them.


>> Click here to read the full article

I hope you find it as useful as I did.

Kind regards,


Davina has helped smart people all over the world clarify and communicate complex ideas for 20+ years.

She began this work when she joined McKinsey & Company as a communication specialist in Hong Kong where she helped others use the Minto Pyramid Principle.

She continued helping others when living in New York, Tokyo and now back in Australia where she was approved by Barbara Minto herself to teach Pyramid.

Her clients include experts across many disciplines across Australia, Asia Pacific, New Zealand, the UK and the US. She currently coaches a number of C-suite executives as well as many mid-level folk and the occasional graduate.

Get her 4 Tips for Communicating Complex Ideas here.